CBE / CBM enrollment cap FAQs
Revised Monday, May 11, 2020
At the December 10, 2019 meeting of the Berkeley County Board of Education, several measures were approved in attempt to manage growth and the appropriate service of students in the Cane Bay area of the county. At that meeting, the board approved capacity restrictions at Cane Bay Elementary and Cane Bay Middle.
Cane Bay Elementary’ s capacity will be limited to approximately 1,250 students, while Cane Bay Middle will be limited to approximately 1,400 students.
The board has also approved attendance line changes for Wildcat Tract and undeveloped Nexton. Those owning homes or with contracts on homes in Wildcat Tract and undeveloped Nexton prior to January 29, 2020 are grandfathered into the Cane Bay feeder pattern (subject to the enrollment cap restriction and kindergarten lottery).
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CBE/CBM ENROLLMENT CAP FREQUENTLY ASKED QUESTIONS
- All new students will register online for their school of residency (i.e., Cane Bay Elementary, Cane Bay Middle, or a feeder school of Cane Bay Middle - Foxbank Elementary or Nexton Elementary).
- Each student’s completed registration in the district's online registration system, Infosnap, will be time stamped. Time stamps will be used to determine if the student will be enrolled in Cane Bay Elementary or Cane Bay Middle based on space available.
- In order to simplify the registration process for kindergarten, there will be a lottery for those reserved/open spots (nine kindergarten rooms with approximately 24 students each). Time stamps in the case of kindergarten will be used to determine how students will be added to the waiting list (if needed). The registration window for the Cane Bay Elementary kindergarten lottery will close on May 20, 2020. Registration for your kindergartener must be complete by May 20, 2020 at 11:59 p.m. to be considered for the lottery.
- For students that will not be enrolled at Cane Bay Elementary or Cane Bay Middle due to capacity, the district will provide transportation to the Westview schools.
- Both schools will maintain a waiting list and priority will be given based on the student’s registration timestamp above the enrollment cap.
- Documentation for registration includes a copy of the following: child's legal birth certificate; certificate of immunization; two proofs of current residency; proof of guardianship (if the student lives with someone other than the parent). If your child is a transfer from another district/state, academic records, withdrawal info and proof of gifted and talented program identification must be submitted. For enrollment in CERDEP (Child Early Reading Development and Education Program) the following additional items are required: child's Medicaid card (if number is provided) and proof of income eligibility (acceptable forms of verification include a completed free/reduced lunch form, pay stubs, tax returns or W2 forms.)
Will current Cane Bay Elementary and Cane Bay Middle students need to register for the 2020-21 school year?
No, current Cane Bay students will remain at Cane Bay schools unless applying for the school choice option.
When does registration begin for the 2020-21 school year? What will the lottery for kindergarten be like?
Registration for new students begins on May 11 at 12:01 a.m. for all grade levels, including kindergarten. Registration this year can be done completely online. In order to simplify the registration process for kindergarten, there will be a lottery for those reserved/open spots (nine rooms with a class size of approximately 24 students). Time stamps in the case of kindergarten will be used to determine how students will be added to the waiting list following the lottery. The registration window for the Cane Bay Elementary kindergarten lottery will close on May 20, 2020. Registration for your kindergartener must be complete by May 20, 2020 at 11:59 p.m. to be considered for the lottery. All students registered during the lottery period will be assigned a number, and all numbers will be drawn. If the number of lottery registrations exceeds the number of available kindergarten spots, numbers will continue to be drawn to begin the waitlist. Those not registered by May 20, 2020 at 11:59 p.m. will go on the waitlist (timestamped), after lottery registrations (if needed).
How will parents find out if their child was selected in the kindergarten lottery?
Parents will be notified via email their child’s lottery number ahead of the drawing. The lottery can be viewed on Cane Bay Elementary School's Facebook page via Facebook Live on May 25, 2020, at 10 a.m. If your registration is not complete by May 20, 2020 at 11:59 p.m., your child’s name will be placed on a timestamped waitlist. Following the lottery, parents will also receive an email/mail notification of their child's status.
Will students need to register each year in order to be included within the capacity restrictions?
No, current students will automatically be enrolled for the following school year.
What documents are needed for registration?
All documents can now be submitted online. Documentation for registration includes a copy of the following: child's legal birth certificate; certificate of immunization; two proofs of current residency; proof of guardianship (if the student lives with someone other than the parent). If your child is a transfer from another district/state, academic records, withdrawal info and proof of gifted and talented program identification must be submitted. For enrollment in CERDEP (Child Early Reading Development and Education Program) the following additional items are required: child's Medicaid card (if number is provided) and proof of income eligibility (acceptable forms of verification include a completed free/reduced lunch form, pay stubs, tax returns or W2 forms.)
Will there be a verification process?
Yes, there will be a verification process for all students registered in the Cane Bay zone. This process will include but not be limited to the verification of addresses on provided documents and residence checks. Prior to the CBE kindergarten lottery, school level personnel will verify addresses on all provided documents. Additional verification steps will be taken if needed. If a child is found attending CBM or CBE and has been determined to live outside of the zone, that child will be moved to the appropriate school, and the family of a child on the enrollment cap waitlist will be notified of the opening.
Are there spaces reserved for kindergarten enrollment at Cane Bay Elementary?
Yes, there are nine kindergarten classrooms at CBE that will accept new students and students rolling up from pre-K. Each of those classrooms has an approximate class size of 24 students.
Is there a cap per grade level at Cane Bay Elementary and Cane Bay Middle?
Students will be accepted in grades above kindergarten based on teacher allocations, class size ratios and timestamp. (For example: the class size for third grade is 25 students. If a class has 24 students, there will be an opportunity for a new student to be added to the grade level.)
How does the cap impact students that are currently anticipated to roll up to Cane Bay Middle from Cane Bay Elementary, Foxbank Elementary, and Nexton Elementary?
Currently enrolled students expected to attend CBM as of 12/20/19 will automatically roll up to CBM. All students that enroll after 12/20/19 will receive the Enrollment Cap information letter and will be enrolled based on space available per the student’s enrollment timestamp.
My child is receiving special education services, including speech therapy, at Cane Bay Elementary but is not yet in kindergarten. Will my child be guaranteed a spot when entering kindergarten?
If a student receives special education services at Cane Bay schools, your child is already enrolled and counted in student enrollment numbers.
How will bus transportation to the Westview schools work? With the bus transportation to Westview, will this mean my child will need to be at the bus stop earlier?
Now that the Board has approved this process, we are developing specific plans with the Office of Transportation. As students register and request bus transportation for the 2020-21 school year, specific routes and plans will be shared with the community.
If I select Westview schools as a school choice option, will my child be provided transportation?
Transportation for Westview schools will be reserved for households who are unable to enroll at Cane Bay Elementary or Middle due to the cap.
With the school choice option, are students able to attend any school in Berkeley County?
School choice is available for all Cane Bay Elementary and Cane Bay Middle students. These students may attend any Berkeley County non-magnet school that is not yet at capacity. Parents must provide transportation to choice schools. If interested in school choice, you may submit an application through the Office of the Chief Administrative Officer, Dr. Susan Gehlmann. (*Active duty military families stationed at Joint Base Charleston will have the opportunity to choose Marrington Elementary and Marrington Middle SOA.)
How does the choice option work for new student registration?
For new students (including kindergarten), the student will need to be registered at/with the school they are zoned. Following that process and after being assigned a student number, the family can visit this link to submit school choice options: https://bcsdextranet.bcsdschools.net/schoolchoice/
Is school choice available for all Berkeley County School District students?
No, the choice policy is specific to the Cane Bay Elementary and Middle schools; however, all families in Berkeley County are welcome to submit attendance appeals to the Office of the Chief Administrative Officer, Dr. Susan Gehlmann.
If a family makes the decision to use the school choice option and then wishes to return to Cane Bay schools, what is the process?
The child would remain on the waitlist, even if the school choice option is utilized. The family will be notified if/when a spot becomes available. At that time, the family can choose to keep the child at the current school or have the child transferred back to Cane Bay. If the family opts to keep the child in the current school, they do have the option to notify school administration that they would like to keep their child on the waitlist.
If I implement my choice option for elementary and middle school, can I switch my child back to Cane Bay High for high school?
At this time there is no cap at CBH; therefore, normal attendance line enrollment would apply and students would attend Cane Bay High.
How safe are the schools? Is there a safety concern related to the school capacity?
The enrollment cap focuses on the enrollment capacity of the schools based on PROGRAM limitations. Simply put, there is no additional space for classrooms. Common/shared areas on the campus are stressed. However, there is NO space or circumstance that violates any federal, state, or local codes or programmatic regulations for the state. Our campus safety and supervision are strong based on our lower than expected referral rates and behavioral incidents for schools of our size.
Will students living in Cane Bay Plantation have precedence over students living in other locations within the attendance zone?
All students living in the Cane Bay attendance zone who register prior to the capacity restriction being met will attend Cane Bay schools. Students who register after the capacity restriction is met will attend Westview schools unless the school choice option is selected.
Is there a cap for kindergarten at Cane Bay Elementary?
Yes, there are nine kindergarten classrooms at CBE that will accept new students and students rolling up from pre-K. Each of those classrooms has an approximate class size of 24 students. There is also a lottery for reserved kindergarten spots. The deadline to register in order to be included in the Cane Bay Elementary kindergarten lottery is May 20, 2020 at 11:59 p.m.
Is there any type of grandfathering, specifically in regards to siblings? For example, is there a possibility that I will have one child at CBE or CBM but have another child at a different elementary or middle school?
There is no grandfathering with the cap. The aforementioned scenario is possible if you enroll a new student after the capacity restriction is met; however, the schools will maintain a waiting list based on the timestamp of enrollment. If a spot becomes available, the school will contact you to determine if you would like to take the available spot.
Is this legal? Where else has a cap like this been implemented?
Placing a cap on a public school is legal. As in situations of rapid growth, a cap helps preserve instructional integrity and a safer learning environment. The cap at CBE and CBM is the first attendance cap BCSD has ever implemented. However, attendance caps are not new in the state of South Carolina. In recent years, several school districts in South Carolina have implemented attendance caps, including but not limited to: Lexington-Richland School District 5, Fort Mill Schools and Horry County Schools.
If a student on the waitlist is offered a space at a Cane Bay school, what is the timeline for a decision and enrollment at the Cane Bay schools?
The family will have 3 business days to accept or decline enrollment. If the family accepts, the student must be re-enrolled at Cane Bay Schools within 10 business days from the date of acceptance. Failure to meet these timelines will result in the student being removed from the waitlist and the space will be offered to the next family on the list. If the family declines the spot, the family has the opportunity to remain on the waitlist.
The Westview schools are an option for students living in Cane Bay that aren't within the attendance cap (if transportation is needed). I heard those schools are also overcrowded. Is that true?
No. Each Westview school has a design capacity that will allow several hundred new students. There is also additional space at the schools for temporary and/or permanent extensions to the campuses (if needed).
If a student on the waitlist is offered a space at Cane Bay schools, but declines, will he or she be removed from the waitlist?
The child could remain on the waitlist. If the family declines enrollment within three days, the child can remain on the waitlist while also remaining at a Westview school or choice school.
How can I ensure my rising kindergarten student will attend Cane Bay Elementary since I currently have other students at Cane Bay schools?
If you enroll your kindergartener after the enrollment capacity is met, the kindergartner will be assigned to Westview Primary and bus transportation will be provided. You may choose to keep your older child(ren) at the Cane Bay schools while your kindergartener attends Westview Primary, you may enroll all of your household students in the Westview Schools, or you may utilize the choice option and move all of your children to non-magnet schools in Berkeley County that have capacity.
Will currently enrolled students at Cane Bay Elementary be guaranteed attendance at Cane Bay Middle?
Cane Bay Elementary students who register prior to the middle school capacity restriction is met will attend Cane Bay Middle. Fourth graders enrolled at CBE as of 12/20/19 will be “rolled up” to CBM automatically.
Is there a possibility that my current Cane Bay student will be required to attend another school?
Cane Bay students enrolled as of 12/20/19 will remain at Cane Bay schools unless applying for the school choice option.
What does this mean for THIS SCHOOL YEAR?
Students who enroll after the capacity restriction has been met during this school year will continue to attend Cane Bay for the remainder of this school year. For the 2020-21 school year, these students will be reviewed based on the capacity and the timestamp of registration to determine school placement.
Will the school be able to answer capacity questions prior to us closing on our home so we can anticipate school enrollment decisions?
We are not able to make any guarantees of space in advance. Because enrollment changes daily, we will rely on the timestamp consistently in order to be equitable to all families moving forward.
Will exceptions be granted (siblings, proximity, military families, etc.)?
There will be no exceptions. All students registering after the enrollment capacity has been reached will attend Westview schools. (*Active duty military families stationed at Joint Base Charleston will have the opportunity to choose Marrington Elementary and Marrington Middle SOA.)
Does this cap impact student athletes at other middle schools that are in the CB feeder?
No, high school league rules classify those B-Team and JV sports as high school sports. So, students zoned for Cane Bay High at Sangaree Middle, for example, that play B-Team and JV baseball will still play baseball for CBH.
ATTENDANCE LINE CHANGES
I currently live in Wildcat or Nexton. How do I know if my child was rezoned?
A reading on attendance line changes for Wildcat Tract in the Cane Bay area and undeveloped Nexton was approved by the board at the January 28, 2020 regular meeting. Those owning homes or with contracts on homes in Wildcat Tract and undeveloped Nexton prior to January 29, 2020 are grandfathered into the Cane Bay feeder pattern (subject to the enrollment cap restriction and kindergarten lottery).